Privacy Policy Education Event Impact

EE Impact GmbH (“EEI”, “we”, “us”) is committed to protecting your personal data and handling it in a transparent and secure way. This Privacy Policy outlines how we collect, use, store and protect your data in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

If you have questions, comments or requests regarding this Privacy Policy or the processing of your personal data, you may contact us at:
info@ee-impact.org

1. Data Controller

The data controller responsible for processing your personal data is:
EE Impact GmbH, Cham, Switzerland

2. Legal Basis for Processing

We process your personal data based on the following legal grounds under Article 6 GDPR:

• Your consent (Art. 6 (1)(a) GDPR) for newsletter subscriptions and marketing communication

• Contract performance (Art. 6 (1)(b) GDPR) for registration and participation in events

• Legitimate interests (Art. 6 (1)(f) GDPR), such as improving our services and preventing fraud

• Legal obligations (Art. 6 (1)(c) GDPR), if applicable

3. Principles of Processing Personal Data (Art. 5 GDPR)

We ensure that personal data is:

• Processed lawfully, fairly, and transparently

• Collected for specific, explicit and legitimate purposes

• Adequate, relevant, and limited to what is necessary

• Accurate and up-to-date

• Stored only as long as necessary

• Protected against unauthorized access, misuse, or destruction

4. What Personal Data We Collect

We may collect the following data:

• Contact details: name, email address, postal address, telephone number

• Professional details: medical specialty, institution, position

• Communication history: registrations, emails, contracts

• Website usage data: IP address, visited pages, geographic location (via analytics)

5. How We Collect Your Data

We collect personal data via:

• Event registrations (online or offline)

• Direct communication via email or phone

• Newsletter sign-ups and website forms

• Analytics tools (e.g. cookies or user tracking)

6. Purpose of Processing

We use your data for the following purposes:

• Event organization: registration, participation management, on-site support

• Marketing: informing you about upcoming events, courses and updates

• Profiling (limited): to better tailor content and improve your experience

• Fraud prevention and website security

You may withdraw your consent for marketing communication at any time.

7. Newsletter and Email Communication

If you have subscribed to our newsletter, we will use your data to inform you about our services and events. You can unsubscribe at any time via the link in the email or by contacting us at:
info@ee-impact.org

8. Data Sharing

Your personal data may be accessed only by authorized staff members within EEI who are bound to confidentiality.

We do not sell, rent or share your personal data with third parties for their own marketing purposes.

9. Data Retention

We retain your data only as long as necessary to fulfill the purposes for which it was collected, or as required by law. After this period, your data will be deleted or anonymized.

10. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, accidental loss, misuse or disclosure.

11. Your Rights (under GDPR)

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion (right to be forgotten)

• Restrict or object to processing

• Data portability (where applicable)

• Withdraw your consent at any time (for marketing)

To exercise your rights, contact: info@ee-impact.org

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes. The most recent version will always be available on our website.

Last updated: 6. August 2025
EE Impact GmbH, Cham, Switzerland